⚠️ This is an AI-generated draft. Have it reviewed by a qualified lawyer before publication and remove this notice. This English version is provided for reference; the Japanese version prevails.
Privacy Policy
Bank Invoice Corporation (the "Company") handles users' information, including personal information, in connection with its digital invoice service "BankInvoice" (the "Service") as follows, in accordance with the Act on the Protection of Personal Information of Japan and other applicable laws.
1. Data Controller
Bank Invoice Corporation
Representative: Taro Teshima, CEO
Address: 1-14-10 Kyobashi, Chuo-ku, Tokyo 104-0031, Japan
Contact: publicdep@bankinvoice.com / contact form (https://biv.jp/chfJV0)
2. Information We Collect
Account information: organization name, department, name, email address and other information provided at registration.
Invoice Data: invoices and associated messages and histories created, sent, received or stored through the Service (which may include names and contact details of your counterparties' staff).
Usage information: operation logs, access logs, device and browser information.
Payment information: for credit card payments, card details are handled by our payment processor; the Company does not itself store card numbers.
3. Purposes of Use
We use the information to: (i) provide the Service, verify identity and bill fees; (ii) respond to inquiries and provide support; (iii) address incidents and misuse and maintain security; (iv) send important notices such as amendments and maintenance; (v) send information about new features and use cases (you can opt out of such emails at any time); (vi) compile statistics in a form that does not identify any individual or organization, to improve the Service; and (vii) comply with laws.
4. Transmission and Sharing of Invoice Data
The purpose of the Service is to exchange Invoice Data with your counterparties. Accordingly, Invoice Data and associated messages and statuses are transmitted to and shared with the counterparties you designate, including via the Peppol access point providers used by those counterparties.
5. Cookies
The Service uses cookies necessary to provide the Service, such as maintaining login sessions. We do not currently use analytics or advertising cookies or tags. If we introduce them, we will update this Policy and implement any required consent mechanisms.
6. Outsourcing
We may entrust the handling of information to external providers to the extent necessary for the purposes above (e.g., cloud infrastructure providers, payment processors), selecting them appropriately and supervising them as necessary.
7. Provision to Third Parties
We do not provide personal information to third parties except: (i) with your consent; (ii) transmission and sharing with counterparties inherent in the nature of the Service (Section 4); or (iii) as required by law.
8. International Transfers
Where you exchange invoices with counterparties located outside Japan, Invoice Data is transmitted to the Peppol access point provider and the counterparty in the relevant country. Such transfers are made at your instruction and are necessary for the performance of the Service. We take the measures required by applicable law with respect to such transfers.
9. Retention
We retain information for as long as necessary for the purposes above. Invoice Data is retained during the contract period and may be exported for thirty (30) days after termination, after which it is deleted within a reasonable time unless retention is required by law.
10. Security
We take necessary and appropriate measures to prevent leakage, loss or damage of information, including encryption of communications, role-based access control and operation logging. Data is stored at multiple geographically separate locations within Japan.
11. Your Requests
You may request disclosure, correction, addition, deletion or suspension of use of your personal information held by us via the contact form. We will respond in accordance with applicable law after verifying your identity.
12. For Users in the EU/EEA, UK and Similar Jurisdictions
Where the GDPR or similar laws apply, we process personal data on the following legal bases: performance of a contract (providing the Service), legitimate interests (security, service improvement, communications with existing customers) and consent (where processing is based on consent). You have the rights of access, rectification, erasure, restriction, data portability and objection under applicable law, and the right to lodge a complaint with a supervisory authority. To exercise these rights, please use the contact form.
13. Amendments
We may amend this Policy in response to changes in law or the Service. Material changes will be announced by posting on the Service or other appropriate means.
14. Contact
For inquiries regarding this Policy or our handling of personal information, please email publicdep@bankinvoice.com or use the contact form (https://biv.jp/chfJV0).
Established: July 12, 2026
Bank Invoice Corporation
⚠️ This is an AI-generated draft. Have it reviewed by a qualified lawyer before publication and remove this notice. This English version is provided for reference; the Japanese version prevails (Article 20).
Terms of Service
These Terms of Service (the "Terms") set out the conditions for use of the digital invoice service "BankInvoice" (the "Service") provided by Bank Invoice Corporation (the "Company"). By using the Service, you (the "User") agree to these Terms.
Article 1 (Application)
These Terms apply to all relationships between the Company and Users concerning use of the Service.
Guidelines, help pages and other rules posted by the Company within the Service (the "Individual Provisions") form part of these Terms. If the Individual Provisions conflict with these Terms, the Individual Provisions prevail.
Article 2 (Definitions)
"Invoice Data" means invoices (including quotations, purchase orders and other transaction documents) and associated messages, statuses and histories created, sent, received or stored through the Service.
"Registered Organization" means a corporation, other entity or individual that has completed registration for the Service.
"Peppol Network" means the international document exchange network managed by OpenPeppol.
Article 3 (Registration)
A person wishing to use the Service shall register through the method prescribed by the Company after agreeing to these Terms.
The Company may decline a registration where it determines that any of the following applies, without any obligation to disclose its reasons: (i) the registration contains false statements, errors or omissions; (ii) the applicant has previously breached these Terms; (iii) the applicant breaches the representation in Article 14 (Exclusion of Anti-Social Forces); or (iv) the Company otherwise reasonably considers the registration inappropriate.
Article 4 (Account Management)
Users shall manage their account credentials (IDs, passwords, etc.) appropriately at their own responsibility.
Any act performed on the Service using an account is deemed the act of the User holding that account.
Where a Registered Organization allows its officers or employees to use the Service, it shall cause them to comply with these Terms and shall be responsible for their acts.
Article 5 (Fees and Payment)
Fees for paid plans are as displayed on the application screens and the Company's pricing page. Receiving invoices is free of charge.
Payment shall be made by credit card or by invoice. Credit card payments are made in advance at the start of each contract period; invoice payments are due by the payment deadline stated in the Company's invoice.
If a User delays payment, the Company may charge late payment interest at a rate of 14.6% per annum.
Article 6 (Term, Renewal and Cancellation)
The term of a paid plan is one (1) year and automatically renews for successive one-year periods on the same conditions, unless either party gives notice of non-renewal no later than thirty (30) days before the expiry date.
Users may cancel mid-term at any time through the method prescribed by the Company; however, fees already paid will not be refunded, and where payment is by invoice, the obligation to pay fees for the remaining contract period is not extinguished.
Free use of the Service may be terminated by the User at any time.
Article 7 (Nature of the Service)
The Service enables Users to send, receive and share Invoice Data with counterparties designated by the User, via the Peppol Network or via email-based notifications.
By the nature of the Service, Invoice Data and associated messages and statuses are transmitted to, and shared with, the counterparties designated by the User.
Where a counterparty uses another provider's Peppol-ready service, some functions or information (such as messages) may not be displayed on the counterparty's screen, depending on the specifications of that service.
Article 8 (Handling of Data)
Rights in Invoice Data belong to the User or the User's Registered Organization.
The Company handles Invoice Data to the extent necessary to provide, maintain and troubleshoot the Service, to comply with laws, and to compile statistics and analyses in a form that does not identify any individual or organization, for the purpose of improving the Service.
Statutory obligations to preserve books and records (including under Japan's Electronic Bookkeeping Act) rest with the User; the Company provides functions for such preservation but does not guarantee the User's own compliance.
For thirty (30) days after termination, Users may export their Invoice Data through the method prescribed by the Company. After that period, the Company will delete Invoice Data within a reasonable time, except where retention is required by law or where technical constraints of backups require additional time.
Article 9 (Prohibited Acts)
Users shall not: (i) violate laws or public order and morals; (ii) send false Invoice Data or otherwise deceive third parties; (iii) infringe the intellectual property, privacy or other rights or interests of the Company or third parties; (iv) place excessive load on, or interfere with, the Service's servers or networks; (v) gain unauthorized access to, reverse engineer or otherwise analyze the Service; (vi) transfer or lend accounts to third parties; or (vii) engage in any other act the Company reasonably considers inappropriate.
Article 10 (Suspension of the Service)
The Company may suspend or interrupt all or part of the Service without prior notice where: (i) maintenance or updates are performed (planned maintenance will be announced in advance where possible); (ii) provision becomes difficult due to earthquake, lightning, fire, power outage, other force majeure, or failures of telecommunication lines or cloud infrastructure; or (iii) the Company otherwise determines suspension is necessary.
The Company is not liable for damage arising from such suspension beyond the scope of Article 13.
Article 11 (Changes to and Termination of the Service)
The Company may change the content of, or terminate, the Service with reasonable prior notice to Users.
Where the Service is terminated, the Company will in principle give at least thirty (30) days' notice and provide an opportunity for Users to export their Invoice Data.
Article 12 (Disclaimer of Warranties)
The Company does not warrant that the Service is free from defects in fact or in law (including as to safety, reliability, accuracy, completeness or fitness for a particular purpose).
The Company is not liable for delays, non-delivery or malfunction of transmissions caused by the Peppol Network, telecommunication lines, services used by counterparties, or other factors outside the Company's control.
Article 13 (Limitation of Liability)
Where the Company is liable to a User for default or tort, the Company shall compensate only direct and ordinary damage actually incurred, up to the total fees actually received by the Company from that User for the Service during the twelve (12) months preceding the occurrence of the damage. The Company is not liable for lost profits or indirect, incidental or special damage, except in cases of the Company's willful misconduct or gross negligence.
For use of the Service free of charge, the Company is not liable except in cases of its willful misconduct or gross negligence.
This Article does not apply to damage caused by the Company's willful misconduct or gross negligence, or to liability that cannot be excluded under applicable law.
Article 14 (Exclusion of Anti-Social Forces)
Users represent and warrant that they are not, and have no socially condemnable relationship with, organized crime groups, their members or equivalent persons. The Company may terminate the agreement without notice if a User is found to be in breach of this representation.
Article 15 (Confidentiality)
The Company and Users shall not disclose or divulge the other party's confidential information obtained in connection with the Service to third parties without prior consent, except for disclosure required by law and transmission or sharing with counterparties inherent in the nature of the Service.
Article 16 (Personal Information)
The Company handles personal information obtained through the Service appropriately in accordance with its Privacy Policy.
Article 17 (No Assignment)
Users may not assign or pledge their contractual status or rights or obligations under these Terms to third parties without the Company's prior written consent.
Article 18 (Amendment of these Terms)
The Company may amend these Terms in accordance with Article 548-4 of the Civil Code of Japan.
When amending these Terms, the Company will announce the amended Terms and their effective date by posting on the Service or other appropriate means a reasonable period before the effective date.
Article 19 (Governing Law and Jurisdiction)
These Terms are governed by and construed in accordance with the laws of Japan.
The Tokyo District Court has exclusive jurisdiction as the court of first instance over any dispute concerning the Service.
Article 20 (Language)
The Japanese text of these Terms is the authentic text. Where a translation is prepared for reference, the Japanese version prevails in the event of any inconsistency.
Established: July 12, 2026
Bank Invoice Corporation
⚠️ This is an AI-generated draft. Have it reviewed by a qualified lawyer before publication and remove this notice.
Legal Notice (Provider Identification)
This page provides identification of the service provider as required by applicable e-commerce and information laws (e.g., provider identification / "Impressum" requirements).
Company
Bank Invoice Corporation (Bank Invoice株式会社)
Representative
Taro Teshima, CEO
Registered Address
1-14-10 Kyobashi, Chuo-ku, Tokyo 104-0031, Japan
Contact
Email: publicdep@bankinvoice.com
Contact form: https://biv.jp/chfJV0
A telephone number will be disclosed without delay upon request.
Registration
Corporate Number (Japan): 7010001167632
Qualified Invoice Issuer Registration Number (Japan): T7010001167632
VAT Number: not applicable (Japanese corporation)
If there is any inconsistency between the Japanese and English versions of this page, the Japanese version shall prevail.